Practical resources for project & business professionals
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Project coordination

RFI & Drawing Clarification Kit

Prepare clear requests for missing or conflicting project information and track responses without treating a question as authorization to change the work.

RFI & Drawing Clarification Kit cover

What’s inside

Clarification intake

Record one issue per entry. Quote the document reference and describe the missing information without proposing an unsupported interpretation.

  • Project / request ID / prepared by / date
  • Location / system / affected work
  • Drawing number / revision / detail / specification section
  • Observed conflict or missing information / source
  • Question requiring a response / requested response date / reason
  • Attachments / photo IDs / related requests

Response and distribution

Preserve the original response and its source. Route potential scope, cost or schedule effects through the project’s established process.

  • Request ID / response date / responder / authority
  • Response reference / revision / exact instruction or clarification
  • Affected drawings / crews / activities
  • Potential cost or schedule effect / basis / unknowns
  • Required review / owner / due date
  • Distributed to / date / acknowledgement / remaining questions

Open request review

Review overdue and incomplete items at the agreed interval. A response received is not necessarily a closed issue.

  • Review date / reviewer / project
  • Open IDs / responsible parties / due dates
  • Overdue IDs / escalation recipient / date
  • Items awaiting attachments or clarification
  • Verified closures / evidence / closed by / date
  • Next review date / priority actions

A worked example

Fictional example: RFI-007 concerns a pipe route shown differently on drawing M-102 revision B and detail 4/M-501 revision A. The preparer cites both references, identifies grid C4 and asks which route governs. The request remains open while a response is pending. A verbal comment is logged with its source but is not recorded as approval. After an authorized written response arrives, the team records its reference, distribution and any separate change-review requirement.

Fits your workflow when…

You need a consistent place to record references, responsibility and follow-up. Keep using any forms mandated by your project; these worksheets supplement your process.

Format and requirements

ZIP download containing START-HERE.html, README.txt and LICENSE.txt. Current desktop browser with JavaScript enabled. No installation or internet required after download. No Excel, Word or pre-made PDF file included. Print to PDF using your browser.