Practical resources for project & business professionals
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Business and project planning

Weekly Project Coordination Kit

Turn scattered updates into a clear weekly plan.

Weekly Project Coordination Kit cover

What’s inside

Weekly priorities

Choose outcomes you can verify. Assign one accountable owner and a due date to each next action.

  • Week beginning
  • Project / owner
  • Three outcomes that matter
  • Available capacity and constraints
  • What will wait until next week

Action register

Keep one action per entry. Mark done only when its completion evidence is recorded.

  • Action ID / project
  • Next action and completion evidence
  • Owner / due date
  • Status: planned, in progress, blocked or done
  • Blocker / next check-in

Meeting record

Distinguish decisions from proposals. Send the record through your normal team process.

  • Meeting date / project / attendees
  • Purpose and context
  • Decisions and decision owner
  • Actions with owners and dates
  • Open questions / follow-up meeting

Handoff checklist

Confirm access to referenced files and record acknowledgement; a sent message alone is not acceptance.

  • Work item / handing off to
  • Current status and last verified date
  • Files and version references
  • Remaining work / risks
  • Acceptance evidence / acknowledgement

A worked example

Fictional example: Alder Studio, week of October 5, 2026. Outcome: deliver the approved homepage outline by Friday. Maya owns action A-01: confirm three page sections by Tuesday. Status: blocked pending client feedback. Check again Wednesday at 10 a.m. Completion evidence: dated approval message linked in the action record. Do not mark the design complete merely because the outline was sent.

Fits your workflow when…

You need a consistent place to record references, responsibility and follow-up. Keep using any forms mandated by your project; these worksheets supplement your process.

Format and requirements

ZIP download containing START-HERE.html, README.txt and LICENSE.txt. Current desktop browser with JavaScript enabled. No installation or internet required after download. No Excel, Word or pre-made PDF file included. Print to PDF using your browser.